AICS
Advanced Invoice Conversion Service for SAP Ariba
Process invoices from all vendors, on and off the SAP Ariba network
First class Cloud-based financial management software, which has evolved over 30 years
If you are currently using Data Automation for SAP Ariba, then you will already appreciate the benefits of its rules-based invoice processing and 100% accurate data extraction.
If you are not, Data Automation is allowing SAP Ariba users globally to:
- Bring efficiency savings for the Account Payable processes
- Trust the data quality within their SAP Ariba platform
- Eliminate the need for PO flip
Data Automation is underpinned by Advanced and uses our patented technology to deliver this service.
Advanced Invoice Conversion Service (AICS) is an additional service that enables buyers to process their invoices from all vendors on and off the SAP Ariba network, without undertaking any operational or technical changes. More importantly, it ensures that all your specific extraction requirements and validation rules are met before the invoice is registered, all while delivering 100% accuracy.
AICS helps buyers automate greater volumes of invoices and can process any invoice format, including: pdf, jpg, png, html, xml, docx and many more.
Key capabilities
Solution for all invoice processing
Handles complex documents
Splitting of documents on same email
100% accuracy of invoice data
Enrichment of data
through lookups
Rules-based system
Creates a single invoice channel
Adds value to your
Ariba subscription
Significant reduction in manual intervention
Reduction in downstream
processing issues
We understand and solve your key issues
We build products which are designed to solve our customers key challenges.
- Legacy systems not living up to expectations
One of the primary issues our customers face is that despite using a solution that claims accurate data extraction, they are still facing a high percentage of failure in their current system. This then requires them to use manual data entry to rectify these errors.
With AICS combined with Data Automation for Invoices, we guarantee 100% accurate data from processed invoices due to our patented technology and complete managed service, eliminating the need for manual data entry and providing your business with data they can rely on. - Investment in the SAP Ariba network
As your main procurement platform and having invested time and efforts into on boarding SAP Ariba, your organization wants to ensure you’re using the platform to its full potential by processing all your invoices in one place, this includes suppliers on and off the SAP Ariba network.
AICS enables suppliers off network to submit an invoice into the SAP Ariba network, using the Open ICS channel – the buyer must have enabled the Open ICS channel and registered Advanced as their service provider. Managing all your invoices in one place helps your organization to avoid processing and payment delays, aids with transparency and brings efficiency savings.
- Using paper invoices
Digital transformation is at the forefront of business objectives, and the removal of paper invoices from their procurement processes is one step organizations can take to achieve this, as well as bringing environmental benefits.
AICS can handle any invoice format, whether this is an image or a digital document. Rather than require printing and scanning or even manual entry, AICS will process the invoice as it arrives and provide you with perfectly processed invoice data. - Accessing several portals
Having to access multiple portals, systems and software to gather invoice from suppliers, is not only time consuming but confusing and can lead to errors or data getting lost.
AICS requires you to submit emails to a dedicated email address with the invoice file attached for processing into the SAP Ariba network – no additional portals needed. All the invoice data in one place and far easier to manage.
CAPABILITIES
More than just an
Invoice Conversion Service
Find out more about the powerful features that sit within Advanced Invoice Conversion Service for SAP Ariba
How our software can help you
FEATURES & BENEFITS
-
Complete solution for all your invoice processing
AICS extends the reach of electronic invoicing and enables more vendors to transact digitally on the Ariba Network, removing the need for vendors to do PO flip or undertake a lengthy technical setup.
Due to the accuracy, speed of service and business rules validation, many organizations select to use Data Automation instead of legacy technology like Optical Character Recognition (OCR). We deliver your documents into SAP Ariba with no manual data entry; if an error occurs, this is identified and a rule is written to rectify this and ensure it does not happen again.
Handles complex and large documentsSplitting of documents received on same email and within the document100% accuracy of invoice dataEnrichment of data through lookups to supporting dataRules-based system ensuring your business processes are configured -
Benefits for organizations
Creates a single invoice channel by extending the reach of e-invoicingAdds value to your Ariba subscription and provides a single point of processing and inquirySignificant reduction in manual intervention and correction bringing efficiency and savingsReduction in downstream processing issues to help strengthen supply chain relationshipsSpeed of service ensures payment SLA’s are met and teams focus on value-add tasksInvoices in any file format can be submitted for processingEasy submission via a dedicated email address with invoice file attachedUtilize existing image file formats for processing onto on the SAP Ariba network -
Benefits for vendors
Email invoices directly to SAP Ariba without signing up to subscription termsNo operational changes requiredNo technical changes requiredNo chargeNo PO flip required
Handles complex and large documentsIMPLEMENTATION
Welcoming you onboard
Step one
Challenge
AICS is delivered as a managed cloud service by our specialist teams. We work with multiple Ariba customers and suppliers to bring Data Automation and understand the extent and complexities of the Ariba configuration.
Step two
Planning
Our delivery team will work with you to create a supplier on-boarding plan and ensure that the product is fully operational and extracting the data you need before the project goes live.
Destination
Congratulations! Once live, we will continue to work with you enabling new vendors and supporting changes to existing vendors for the duration of the contract.