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Document Processing for Orders

SPEND MANAGEMENT SOFTWARE

Streamline operations, increase order volumes and eliminate errors to empower your sales operations teams. 

two professionals discussing data on a tablet)

Key features:

  • Faster purchase order processing

  • Extend sales order cut-off times

  • Automated purchase order processing

  • Integrates with your ERP or Sales Order processing system

  • Delivery address validation and stock look ups

  • Multi-language and currency capabilities

  • Full audit trail and visibility of order status

  • PDF, XML, HTML and more processed

How Document Processing for Orders will benefit your business

Take more orders
Increase the volume of orders with automated purchase order processing without human intervention.
Reduce unnecessary costs
Streamline operations to focus on providing better customer service, utilising automation to pick up manual data entry.
Improve customer relationships
Faster order turnarounds, reducing errors and the potential to extend your order cut off times results in happier customers.

Why work with OneAdvanced?

Our team has developed this sector-leading software from the ground up
Our team is composed of dedicated professionals, committed to delivering top-quality results
Tailored for our customers

We quickly began to reduce the order processing burden from our customer service teams and within five years we had grown our digital channels from less than 1 in 50 orders to processing 1 in 8.

Paul Burton, Digital Adoption Manager, Arco
Warehouse employee walking through warehouse with Arco logo overlay

Features and benefits

Real time processing

Delivering straight-through, no touch order processing in real-time. Process orders 24/7 and tackle increased volumes with automatically scalability. No longer will the number of orders you can process – and therefore the amount of revenue you can make – be limited by your team’s size, availability, and capacity.

Benefits of this feature
  • Remove the bottleneck of orders waiting to be processed
  • Scales based on demand to increase the volume of orders processed
  • 24/7 processing of purchase orders

Multi-language and currency capabilities

Document Processing is capable of automated processing of orders in hundred of languages from around the world, and in virtually any currency, perfect for a global business. 

Benefits of this feature
  • Processes hundreds of languages from around the world and virtually any currency
  • Helping you however and wherever you do business

Delivery address validation and stock look ups

Unlocking data from purchase orders enables it to be further utilised to enhance the customer experience. Once extracted, the data can be validated by cross-checking against stock, product numbers and addresses, before submission into the SOP or ERP. 

Benefits of this feature
  • Validate and cross-check key product and delivery information
  • Reduce the cost of order or delivery errors
  • Improve customer satisfaction by eliminating mistakes

Excellent data quality

Document Processing captures, extracts and validates data from inbound purchase orders, utilising line-level extraction for exceptional data accuracy and removing slow and error prone manual entry. We read your orders directly at the data layer, and our rules-based extraction ensures ultimate confidence in the data quality and accuracy of your processed purchase orders.

Benefits of this feature
  • Extraction from the data layer of the order ensures unrivalled levels of data accuracy
  • Remove the doubt whether processed data is correct, with data extraction rules further enhancing data quality and accuracy
  • Utilise order data to provide accurate revenue analysis and reporting

Multiple document types

Document Processing for Orders can process a multitude of different types of data-based document types including PDF, HTML, XML, spreadsheets and more. We help businesses connect to their customers in as many ways as possible, without the customer needing to change their processes, duplicate efforts or manually key-in information. Typically this is via a PDF attached to an email, but can be virtually any other data-based document type. 

Benefits of this feature
  • Multiple documents types of purchase orders processed
  • Unrivalled data accuracy
  • Help your customers connect to you in the easiest way possible

Boost customer satisfaction

Save your customers time and provide a better customer experience by processing orders in real time, 24/7 and speeding up processes allowing you to extend your cut-off time to later in the working day. Your customers can receive their goods faster and submit last-minute orders and you can meet the ever-increasing customer expectations set by major competitors.

Benefits of this feature
  • Save your customers time and remove unnecessary manual tasks
  • Potential to extend your cut-off time and deliver goods faster
  • Increase customer satisfaction and meet increasing expectations

Let us help you choose

Have a question?

Speak to our Document Processing consultants for personalised advice and recommendations.

CALL US ON:

0330 191 3730

OR WE CAN CALL YOU:

LIVE CHAT WITH US

Ask us your questions and get tailored content to help you.

Graphic showing document processing for orders process

How it works

1. A buyer sends their PO to your dedicated email address via PDF, or any other document format


2. Operating 24/7, Document Processing captures the order data from the email and its attachments


3. The data is extract and validated within minutes of receipt, including stock look-ups, product numbers and address verification


4. The data is automatically submitted into your ERP or Sales Order Processing system


5. Any orders with missing or incorrect information are flagged and sent for review

FAQs

  • What is Advanced's Document Processing solution?

    Document Processing is a data extraction and automation service for business documents including purchase orders.

     

    OneAdvanced's solutions enable touchless processing for your purchase orders, providing you with data you can trust.

  • What document types can Document Processing for Orders process?

    All document types can be processed within Document Processing, this includes pdf, csv, docs, docx, html as well as jpg and png, we can even process the email body.

     

    To enable straight-through non touch processing, we need to extract the data layer, which is accessible within pdf, csv, docs, docx and html formats.

     

    Our service maps the data directly from the document to an electronic document structure, XML, for automatic submission in your end system.

  • What is the cost of the service?

    The costs for service users are based on a monthly subscription cost and a cost per order transaction.

     

    The service is free to use for senders.

  • What is required for onboarding?

    The service has been designed with simplicity in mind, and to minimise the impact on your operations.

     

    All we ask is that you get your senders to send digital orders to an existing or new email address for us to collect and process. The data from each document will be extracted from the email and will be forwarded back to you for upload into your back-end system for processing.

Got a question? Need more info? Just ask

Have a question?

Speak to our Document Processing consultants for personalised advice and recommendations.

CALL US ON:

0330 191 3730

OR WE CAN CALL YOU:

LIVE CHAT WITH US

Ask us your questions and get tailored content to help you.